Wordly Brings Live Captions to Global Technology Conference with 45,000 Attendees

Date: 21/02/2025

Category:

A global technology company that hosts one of the largest technology conferences in the world used Wordly at their annual flagship event which brings together over 45,000 thought leaders, AI enthusiasts, and innovators from around the world. The conference was held in San Francisco, CA (USA) at the Moscone Center and several nearby facilities. Wordly provided live captions for sessions on 52 stages to ensure everyone at the event could easily follow the presentations. The captions were displayed on 65” monitors next to each stage for easy access during the sessions. 

Wordly Usage at the Event 

  • 3 Days  
  • 6 Venues 
  • 52 Rooms/stages 
  • 600+ Sessions 
  • 300+ Wordly Hours  
  • 600+ Transcripts 
  • 2,900 Glossary terms 

Since technology conference presentations often include many product names, acronyms, jargon, and presenter names, the client utilized Wordly’s custom glossary feature to help increase output accuracy. More than 2,900 terms were added to the glossary. 

Event Setup 

Wordly worked with two equipment rental and AV services companies hired by the customer to manage the onsite event production. The Wordly event setup included the following items:

  • Setting up 52 sessions in the Wordly portal
  • Connecting 52 In-person Presentation Kits to the event AV system and Wordly system
  • Conducting mic/captioning tests for 52 stages
  • Providing live monitoring for 600+ sessions
  • Providing training for the event AV team members who were remotely managing 52 laptops running Wordly in each room

Conclusion

Wordly’s deployment at the conference illustrates how live AI captioning enhances the attendee experience and event engagement. By providing real-time captions and AI-generated summaries, Wordly not only addressed the needs of individuals who needed access to captions, but also enriched the overall learning experience for all participants. The smooth collaboration with the AV partners made it easy to implement and manage Wordly across 52 stages for over 600 sessions. While this client elected not to offer attendees the option for translated output, Wordly also provides this as a core part of the solution. Attendees could have accessed live translation in dozens of languages and either read captions or listened to the audio output.

About Wordly

Wordly provides live AI translation and captions for dozens of languages, making meetings and events more inclusive, accessible, and engaging. The Wordly platform does not require human interpreters or special equipment – making it easy and affordable to communicate across multiple languages. Wordly is used for in-person and virtual sessions by over 4 million users at 2,000+ organizations worldwide across a wide range of industries, including corporate, non-profit, government, education, and religious organizations.

For more information on Wordly, visit https://www.wordly.ai/.

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